USB memory sticks in business

Whose memory stick is it anyway?

USB use presents a significant security risk. These devices, often personal property containing sensitive data, are widely used in organisations despite their vulnerabilities. Many carry malware, are easily lost or stolen, and pose a high risk of accidental or deliberate data exposure.

A good, paid antivirus license offers some protection for your computer, but it doesn’t eliminate all the risks of using a USB device. Forcing encryption on devices is a smart move, but it comes with challenges. Encrypting the entire device can lock users out of their own files at home, while a split-device setup prevents editing, reading, or writing secure information on a home PC without the right encryption software.

How to avoid exposing confidential data

If you or your staff use USB devices, stick to those purchased from trusted stockists. Avoid using promotional USBs from businesses or partners—you have no way of knowing their true origin. If your company distributes USBs as promotional items, stop immediately.

The best way to prevent an attack is simple: never connect a USB to an untrusted computer, and never plug an untrusted USB into your own system. Once a USB touches a non-trusted computer, consider it compromised and discard it.

The solution

Encrypting data on USB storage devices significantly reduces the risk of accidental exposure. Our partnership with ESET and DESlock enables us to provide an on-device application that runs directly from the USB stick without requiring installation. With the right password, users can edit, read, and write encrypted documents on any PC, ensuring secure and seamless access.

Each device is protected with an encryption key and a password; only one being required to enable the device. This makes the USB stick fully transparent and password-free at work and password-protected at home or off-site.

For businesses where USB devices are used, it’s also prudent to put policies in place.

For more information of USB Encryption, get in touch with Smart Computers.

At Smart Computers, we offer a wide range of IT services to help businesses and individuals stay connected and secure. Whether you need computer and laptop rentals, expert IT support, or solutions like Smart Protect for antivirus and data backup, we’ve got you covered. We also provide Smart Cloud services including website hosting and Office 365. Learn more about our IT support and Smart Cloud services.